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organizational structure roles and responsibilities

The optimum allocation of resources is important for the growth of a business. In fact, we consider such knowledge to follow from the role enactment itself: if an agent enacts a role it acquires knowledge about its tasks. \(\alpha, \beta \in {\mathcal{A}}\). The notion of accountability eminently reveals an interplay between the notions of responsibility isolated above, and dimensions of social structure such as the possibility to delegate allocated tasks, i.e., what we called power relation in the previous section. The second formula captures the idea of an initial appointment of a task: “agent a First a raw plan is found, which consists only of the atomic actions necessary for carrying out the organizational goal at issue: where • stands for one of the event composition operators (so, • ∈{;,&,+}), for all \(1 \leq i \leq n\;\alpha_i \in {\mathcal{A}}\) (we consider thus plans to be spelled out in terms of atomic actions). (Causal responsibility) The causal responsibility of \(a_i \in Ag\) for \(\phi\) by performing α is defined as follows: Intuitively, a Kluwer Academic Publishers, Dordrecht, Santos F, Carmo J, Jones A (1997) Action concepts for describing organised interaction. In what follows we give a formal semantics of these activities, aiming at capturing some of their essential features. This issue has been formally investigated in Grossi et al. A systematic structure will not leave anything to chance and every activity is coordinated to perform to its maximum. We say that an agent is accountable for a violation if it caused the violation by performing an action α and if it was appointed to \(\overline{\alpha}\) according to the plan that had to be executed at the beginning of the run. = & [\! For getting the work done there is a need for authority. In terms of our running example, suppose that the program committee has selected the following task division for the notification of acceptance: the chairman collects the submitted papers and divides the papers among the other PC members; the PC members review the papers they have received from the chairman and send their results to the chairman; the chairman makes the final decision which papers are selected for the workshop and informs the authors about the decision. Here, there is a vertical and horizontal flow of direction and information, such that each subordinate has dual bosses. Given a role-based plan and a role-enactment configuration a corresponding agent-based plan can be obtained which specifies which agent of the organization has to play which role in the plan. An agent who accepts to play a given role in an organization takes a responsibility with regard to the accomplishment of that role, i.e., with the tasks associated to it Conte and Paolucci (2004). 2}) = {a Organization structure tries to put people at places where they are most suitable. Following steps are essential for designing an organization structure: The activities which are required to be performed in achieving organizational objectives should be identified. There should also be efforts to match organization structure with changing needs. Notice that, obviously, different actions can be indexed with a same role. Prohibited Content 3. Cambridge University Press, Morgenstern O (1951) ASTIA Document Number ATI 210734 (unpublished manuscript), Ross KA, Wright CRB (1992) Graph theory. Computer science technical report 04-45, University of Massachusetts, May 2004, Jones AJI, Sergot M (1996) A formal characterization of institutionalised power. Their work will have to be specified and duties will be assigned as per the requirements of the organization. = & \tilde{[\! Privacy Policy 8. ]\doublecup [\! From an intuitive point of view, the first condition states that the run happens always through transitions that are labeled by some event, and the second condition guarantees the whole path of actual performances through \({\mathbb{W}}\) to be epistemically accessible. Complex event expressions can be seen as the result of an instantiation process of role-based plans via role enactment configurations. An organizational structure is simply the pattern or network of division of these roles and responsibilities. $$, \({\mathcal{E}} = {\mathcal{P}}({\mathcal{T}})\), $$ \begin{aligned} T_{1} \circ T_{2} = & \{ t_{1} \circ t_{2} \ | \ t_{1} \in T_{1}, t_{2} \in T_{2} \} \\ T_{1} \doublecap T_{2} = & \bigcup \{ t_{1} \doublecap t_{2} \ | \ t_{1} \in T_{1}, t_{2} \in T_{2} \}\\ T_{1} \doublecup T_{2} = & T_{1} \cup T_{2} \setminus \bigcup \{ t_{1} \doublecap t_{2} \ | \ t_{1} \in T_{1}, t_{2} \in T_{2} \hbox{ and } t_{1} \neq t_{2} \} \\ \tilde{T} = & \left\{ \begin{array}{ll} \hbox{if} \ \ T \neq \emptyset, & \tilde{T} = \doublecap \{ \tilde{st} \ | \ st \in T \} \\ \hbox{if} \ \ T = \emptyset, & \tilde{T} = Step \end{array} \right. The notion of organizational structure is an essential ingredient of the models for \({\mathcal{L}}^{ORG}\). Events performed by individuals should be indexed via singletons ({a}), however, in order to keep the notation light, we will often omit the singleton notation. There are a … Responsibility, in its various senses, is related with the notions of obligations and knowledge which, within organized groups of agents, are in turn related to three essential aspects of organized agency: the notions of objectives and plans (and therefore task division and task allocation) of the organization; the organizational actions of delegating, informing and monitoring, that is to say, with the issue of the management of the collective activity; the notions of role, organizational structure, role-enacting agent. Other results of this kind are obtainable in the framework. A coordination relation enables thus agents with reliable and trustworthy information channels. A subset of Evt is of particular interest for our purposes, that is the set of events of the form \(X\;:\;\alpha\) such that X is a singleton and α is an organizational action in \({\mathcal{A}}\). [ \xi ]\! We denote the first state of the run as w The delegation of authority should be step by step and according to the nature of work assigned. (1996) s-sets are called steps, and no notion of step as it will be defined in this work occurs there. J IGPL 3:427–443, Meyer JJCh (1988) A different approach to deontic logic: deontic logic viewed as a variant of dynamic logic. The set \({\mathcal{A}}\) of atomic actions contains at least the “do nothing” action expression skip and all organizational action expressions, that is: \(delegate(i,\alpha)\) (delegating action α to agent i), \(inform(i,\phi)\) (informing agent i that \(\phi\) is the case), \(monitor(i,\alpha)\) (monitoring the execution of action α by agent i) with \(i \in Ag\), \(\phi \in {\mathcal{L}}^{ORG}\) and \(\alpha \in {\mathcal{A}}\). Intuitively, if there exists a coordination link between the role enacted by the informing agent and the role enacted by the recipient, and provided that the informing agents knows that the to-be-communicated content is going to be the case in the next state reached by the system \((K_a @_{+1}\phi)\), then an inform action always results in the creation of the corresponding epistemic state in the recipient. The second step in a task allocation consists in the so-called role enactment specifying which agent of the organization plays which role. The delegation activity, concerning the flow of obligations within an organization is related with the structural dimension of power. The implementation of structure specifies laws and regulations that will help the organization maintain … A plan in which the atomic action components are indexed with roles identifiers is called role-based plan and it looks like this: where • stands for one of the event composition operators (so, • ∈{;,&,+}), for all \(1 \leq i \leq n\;\alpha_i \in {\mathcal{A}}\) and \(r_i \in AR\). It is easy to see that Definitions 4.1, 4.2 and 4.3 make Formulae 9, 10 and 11 in Table 2 valid in our models. \\ [\! (Function R) The system should also be flexible to adjust according to the changing needs. The result consists in a semantic framework based on dynamic logic in which all these concepts can be represented and in which various notions of responsibility find a formalization. Formula 27 deserves in particular some more words. The set Ass of assertions \((\phi)\) is defined through the following BNF: where \(i \in Ag\) and \(r,s \in AR\). ACM Press, New York, NY, USA, pp 1141–1142, Fararo TJ (1997) Reflections on mathematical sociology. [ X: \alpha_{1} ]\!] a (Semantic constraints for Organizational Development field is required to implement and oversee methodologies to strengthen employee abilities and knowledge, increase efficiency, and improve leadership to maintain the overall health of an organization. The following are validities of the framework: Proofs are given showing that countermodels are impossible. This is the case also for MAS organizations where agents, even if “benevolent”, are anyway subjected to the possibility of failure. Such a row plan does not include all the organizational actions necessary for the program committee to manage the performance of the plan itself. \(a \not\in s\): The constraint states that if all the worlds reachable via st satisfy the violation constant, then the same worlds are reachable via a concatenation of \({\mathcal{K}}_i\) and transitions generated by s. It is easy to see that such a constraint makes Formulae 15, 16 and 17 in Table 2 valid. In the previous section we distinguished between raw plans, i.e., complex action descriptions not including any organizational action, and proper plans, i.e., complex action descriptions which include instead organizational actions. [ \xi_{2} ]\!] i A well designed structure will help both management and operation of a business. Business owners typically plan an organizational structure that outlines the different types of jobs and … For example: This is a tension fel… See (Horling and Lesser (2004) for an exhaustive survey. 6 similarities and differences with some related work are discussed and finally, in Sect. run is a structure \(run= \left\langle {\mathbb{W}}_0, \prec \right\rangle\) modeling an actual run of the agent system and such that: \({\mathbb{W}}_0\) denotes the set of states of \({\mathbb{W}}\) reached by the run (\({\mathbb{W}}_0 \subseteq {\mathbb{W}}\)); \( \prec \) is a finite path of length n on \({\mathbb{W}}_0\) (a sequence \(\left\langle w_1,\ldots, w_{n+1} \right\rangle\) of distinct elements of W Such a notion is formalized by expressions of the form \({\mathfrak{CausalR}}(a_i, V, \alpha)\). \({\mathfrak{TaskR}}\)) Let 4.1). Organizations, and therefore responsibilities, are analyzed from the point of view of the rules to which the organized group of agents is subjected. Addison-Wesley, London, Harary F, Norman RZ, Cartwright D (1965) Structural models: an introduction to the theory of directed graphs. In particular, we view organizational structure as hiding at least three relevant dimensions which we call: power, coordination and control. [ a_i: \overline{\alpha} ]\!]\). are three irreflexive binary relations on Roles characterizing the Power, Coordination and Control structures. Our models should thus be rich enough to give a precise semantics to all these ingredients. https://www.project-management-skills.com/organizational-structure-types.html The framework we are going to present develops the logic for collective agency presented in Grossi et al. and an event of type \(a_i: \alpha\) has led to the actual state (in which the causal responsibility is evaluated). i Looking at the definition from a more technical point of view, we see again the same patterns used in Definitions 4.1 and 4.2. and Content Filtrations 6. Revised Selected Papers, volume 3228 of Lecture notes in computer science. We will analyze three of these activities: delegation, information and monitor, each of them related with one specific structural dimension. In fact, in our work we were not interested in the normative systems of which an organization is an instance, but on the structures of the organization itself which are one of the possible instances of a normative system. Organizations that cover a span of geographic regions structure the company according to the geographic regions they operate in. John Wiley & Sons, New York, Horling B, Lesser V (2004) A survey of multi-agent organizational paradigms. . Executive Management: Assigned overall responsibility for information security and should include specific organizational roles such as the CISO (Chief Information Security Officer), CTO (Chief Technology Officer), CRO (Chief Risk Officer), CSO (Chief Security Officer), etc. The agent would be considered causally responsible, but it would not be considered blameworthy. A formal theory of responsibility would provide these methodologies with conceptual tools for interpreting, in organizational terms, faulty performances of a given MAS, and at the same time suggest guidelines for the design of MAS behaving in specific ways with respect to the assessment of responsibilities among the agents. The model is made up of the levels of authority that typically exist within an organization. A good organization structure should meet various needs and requirements of the enterprise. Organizations with a role culture are based on rules. An agent does something causally blameworthy, if it is causally responsible and if it knows that the action it performs leads to a violation which could be avoided by not performing the action. In a good organization structure there is a freedom to plan and executing one’s own work. This second agent is thus obliged to perform a task which belonged to the first agent. Following the planned assignments 3. : Evt \longrightarrow {\mathcal{E}}\), $$ \begin{aligned} \;[\![X:\underline{a}]\!] The organization structure is also called the organization chart/organogram (Ottih, 2008). As MindTools.com notes, clear roles and responsibilities provide vital advantages necessary for continuing growth. Lambèr Royakkers. \end{aligned} $$, \(R: {\mathcal{E}} \times \mathbb{W} \longrightarrow \mathbb{W}\), \(R(T,w_{1}) = \{ w_{2} \, | \, \exists t \in T \, \, s.t. While identifying activities it should be borne in mind that no activity has escaped, there is no duplication in activities and various activities are performed in a coordinated way. Organizational structures are sets of relations between the roles of an organization. IEEE Computer Society Press, Los Alamitos (California), pp 373–382, Selznick P (1948) Foundations of the theory of organization. Delegation introduces a dynamic within this attribution of tasks transferring tasks from agents to agents when the recipient of the transfer plays a somehow subordinated role within the organization. will have sooner or later to perform α”. [ \xi ]\!]} \end{aligned} $$, \(Plan_j(Ag,\tau) = a_1: \alpha_1 \bullet \cdots \bullet a_i:\alpha_i \bullet \cdots \bullet a_n: \alpha_n\), $$ {\mathfrak{TaskR}}(a_i,\alpha_i) := \bigvee_{j \in |PL(a_i: \alpha)|} O(Plan_j(Ag,\tau)) $$, $$ O(Plan(Ag,\tau)) \rightarrow {\mathfrak{TaskR}}(a_i,\alpha); $$, $$ \begin{aligned} O(Plan(Ag,\tau)) \rightarrow [a_1: \alpha_1] {\mathfrak{TaskR}}(a_i,\alpha_i) \wedge \\ \cdots \wedge [a_1: \alpha_1 ; \ldots; a_{i-1}: \alpha_{i-1}] {\mathfrak{TaskR}}(a_i,\alpha_i); \end{aligned} $$, $$ \neg (O(Plan(Ag,\tau)) \rightarrow [a_1: \alpha_1 ; \ldots ; a_{i}: \alpha_{i}]{\mathfrak{TaskR}}(a_i,\alpha_i)). Among the most important benefits of defining roles and responsibilities are increased internal control, opportunities for job … w.r.t. □. .Footnote 9 In other words, in the very previous state in the run the occurrence of \(\phi\) marked the performance of α by a

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